Duplicate Invoice Check :

OMRDC                Configure Duplicate Invoice Check

 

In this screen, you can configure for each company code if the system is to check for duplicate invoices when you enter invoices.

 

This check should prevent incoming invoices being accidentally entered and paid more than once.

 

You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code. The more criteria that you activate, the lower the probability of the system finding a duplicate invoice. The Accounting documents are checked first, followed by documents from Logistics Invoice Verification (only incorrect invoices or those entered for verification in the background).

 

When checking duplicate invoices, the system compares the following attributes in the standard system:

 

  • Vendor
  • Currency Company code
  • Gross invoice amount
  • Reference document number
  • Invoice date

 

If the system finds an invoice that matches all attributes, the system displays a customizable message.

 

If you are entering credit memos, subsequent debits, or subsequent credits, the system does not check for duplicate invoices.

 

If a previously processed document is later cancelled and then entered again, no message is displayed.

 

Example

 

The following document has been entered and posted:

 

Reference document number:             333

Invoice date:                                     28.04.2000

Gross invoice amount:                       100,00

Currency:                                          EUR

Vendor:                                             15000

Company code:                                  1000

 

The settings for checks for duplicate invoices in Customizing have been maintained as follows:

 

The field reference document number and company code are not selected. This means that these attributes will not be checked. Now enter the following invoice:

 

Reference document number:             334

Invoice date:                                     28.04.2000

Gross invoice amount:                       100,00

Currency:                                          EUR

Vendor:                                            15000

Company code:                                  2000

 

Result: By entering the reference document number and entering an invoice, it is possible to check for duplicate invoices. The reference document number and the company code contain different data than the invoice you entered. These attributes are not checked because you have deselected them in Customizing. All other attributes are equal. The system displays a message telling you that a duplicate invoice has been found.

 

If, for example, you had selected the reference document number in Customizing, the system would check this and recognize that this invoice is different to the previously entered invoice. The system would not then display a message.

Ambiguity Check in relation to Sets :

  1. The report checks whether there are any overlapping values in a single- dimension or basic set or whether sets appear more than once.
  2. The analysis relies on the saved contents of the set under examination.
  3. After the report has been executed, you can continue with set maintenance. Before this check, the set to be checked must already exist.
  4. If necessary, you can also output information about
    when a set occurs several times, as well as
    when values occur several times in basic sets
    You have the option of also outputting the path from the overlapping objects to the roots of the hierarchy.

Report Painter or Report Writer?

The Report Painter and Report Writer are tools used to define reports.

The Report Painter is similar to the Report Writer, but is simpler to use. Most of the functions in the Report Writer are also available in the Report Painter. To create Report Painter reports, you do not need extensive knowledge of Report Writer concepts.

When Report Painter reports are executed they are displayed as Report Writer reports. They thus have the same functions as correspondingly defined Report Writer reports and can be combined with Report Writer reports in one report group.

The Report Painter uses a graphical report structure, which forms the basis for your report definition and displays the rows and columns as they will appear in the final report output, making test runs unnecessary.

To facilitate report definition, you can use many of the standard reporting objects provided by SAP, such as libraries, row/column models, and standard layouts, in your own specific reports. When you define a Report Painter report, you can use groups (sets), but you can also enter the characteristic values directly.

The Report Writer has extensive functions that require a certain amount of familiarization.

As the Report Painter includes most of the functions available in Report Writer and is also simpler to use, we recommend that you use the Report Painter as a general rule

 

Material Ledger Means :

  1. Material Ledger is activated to calculate the Periodic Unit Pricing.
  2. It overcomes the disadvantages of Standard Price and also the Moving Average Prices.
  3. With Material Ledger you would be able to calculate your inventory values (via Periodic Unit Price Calculation and Revaluation) at actual cost.
  4. Whatever actual costs are incurred during the month are rolled up using a single level and multilevel price determination process also keeping in mind all the material movements during the month to the final product. And accordingly either inventory values (if the material is in stock) or the Cost of Goods Sold (if it is sold) or both are adjusted. So, all variances are moved to the products.