Deletion of SAP Data - TCODE : OBR1, Program : SAPF020

This program resets transaction data in a company code, initializes the number ranges, deletes data from test payment and dunning runs, and deletes cross-company code transactions and customer credit control data. The program also includes data from Special Purpose Ledger and Controlling if it is generated by transactions in Financial Accounting.
It deletes the following:

• Document header supplement for recurring entries
• Document header for Financial Accounting
• Document segments
• Financial Accounting document segment
• one-time data document segment
• bill of exchange field document segment
• tax data document segment
• Change documents
• Document long texts
• Financial Accounting: Secondary index for customers
• Financial Accounting: Secondary index for customers (cleared items)
• Financial Accounting: Secondary index for vendors
• Financial Accounting: Secondary index for vendors (cleared items)
• Financial Accounting: Secondary index for G/L accounts
• Financial Accounting: Secondary index for G/L accounts (cleared items)
• Secondary index for material documents
• Index table for customer bills of exchange used
• Customer master record transaction figures
• Customer master record special G/L transaction figures
• Vendor master record transaction figures
• Vendor master record special G/L transaction figures
• G/L account master record transaction figures
• Cross-company code posting procedures
• Customer payment history
• Prenumbered checks
• Payment medium file
• Open item account with changed reconciliation account
• Consistent payment run information
• Consistent dunning run information
• Held documents
• Documents for external systems
• Parked documents
• Data for external tax systems
• Information on business area allocation
• Reconciliation postings from the company code's reconciliation ledger
• Cash management data for the company code

Some fields are initialized for dunning control and customer credit control.

• Customer master record (dunning data)
• Vendor master record (dunning data)
• date of the last dunning notice
• dunning level
• date of the legal dunning proceedings
• Credit management: Control area data
• total of the order values for checking the credit limit
• total of the receivables for checking the credit limit
• relevant special G/L transaction commitments for checking the credit limit
• date on which the credit limit was exceeded
• the indicator stating that the credit limit has to be reset, is set.

Controlling data which can be allocated to the company code to be deleted (also planning data), is deleted in the program run.

Requirements

Only switch on the "Cluster deletion off" field if you do not want to delete directly in the RFBLG cluster. This only makes sense if you have added your own fields to the BSEG and have defined your own matchcode objects for them, or you have set table logging for tables BSEG, BSET, BSED or BSEC. This is then also necessary to reset your own matchcode information and the log information. Note that the runtime will increase.

Note

You should always run the reset program in background processing since problems can occur during runtime even if you are just deleting or displaying small sets of data. Database changes, however, are made only in production run mode, and when they are made, the system writes a log entry in addition to the documentation.
If the company code you are deleting is found in a payment run and no other company code that is included in this payment run is productive, the program deletes the data of that payment run. The log lists the number of payment runs in which the test company code and a productive company code exist together. To delete these records from the system, you have to run your own programs. The same applies to test dunning runs.
If a primary cost element is in a controlling area that is assigned to a productive company code, the program does not delete any data in Controlling. The log then informs you of this situation, and lists the number of records per table that are not deleted.
In Special Purpose Ledger, the program deletes all standard ledgers in totals table GLT0 and GLT3, including the additional ledger for the respective company code. Furthermore, it deletes all nonstandard additional ledgers and nonadditional ledgers in the other totals tables. The remaining ledgers must be deleted using other, application-specific programs (certain consolidation ledgers).
If an error occurs in the deletion program for Special Purpose Ledger, the log lists the error text. You can display the long text using transaction SE91 by specifying the application area.
The reset program does not delete any documents that are being posted at the time of the program run.

A warning appears for non-productive company codes that are linked by means of the controlling area to the company code you are deleting. You can select "Suppress repetitive warnings" to limit these warnings so that only the first one appears.